One Platform for the Complete Concerto Competition Lifecycle
Coordinate applications, payments, administrative review, embedded video adjudication, judging rounds, finalist advancement, awards, and historical results through one connected platform built for independent arts organizations.
Everything your competition needs, working together
Encore Arts Suite replaces disconnected forms, spreadsheets, email threads, file-sharing links, payment records, scoring documents, and result files with one coordinated competition workspace.
Applications, payments, administrative review, adjudication, advancement, awards, and season records remain connected so administrators can manage the competition without reconciling separate systems.
ONE CONNECTED COMPETITION RECORD
One competition record, connected across every stage
Application details, payment status, recordings, administrative decisions, judge assignments, scores, advancement, awards, and historical season records remain connected throughout the competition lifecycle.
Administrators do not need to reconcile separate spreadsheets, email threads, scoring documents, payment records, and result files to understand an applicant’s complete competition history.
Application and payment
Applicant information, fee status, and submission details begin the connected record.
Recording and submission
Performance recordings, repertoire details, and final-submission status remain attached to the application.
Administrative review
Review decisions, eligibility checks, waivers, and required corrections remain visible to authorized administrators.
Judge assignment
Assigned judges and approved rounds remain connected to the applicant and competition season.
Scores and comments
Rubric scores, review status, and adjudicator comments remain tied to the assigned round.
Advancement
Finalist decisions and movement into later rounds remain part of the same competition record.
Awards and results
Category awards, placements, and overall results remain linked to the applicant and season.
Historical season record
Completed-season information remains available for future review and organizational continuity.
THE COMPLETE COMPETITION LIFECYCLE
Manage every stage from setup through historical records
Encore Arts Suite supports the full competition process through one coordinated sequence, from season setup and applications to adjudication, advancement, awards, and completed-season records.
Competition setup
Configure seasons, divisions, categories, instruments, eligibility requirements, rounds, rubrics, users, and organization settings.
Applications and payments
Collect applicant information, repertoire details, recording links, submission status, fees, and approved waivers.
Administrative review
Review eligibility, payment state, required information, recording confirmation, and application decisions before judging begins.
Judge assignment
Assign approved judges to the appropriate applications, competition rounds, and judging responsibilities.
Embedded video adjudication
Give judges access to assigned recordings, approved rubrics, scoring criteria, comments, and review status.
Advancement and later rounds
Select finalists, move approved applicants into later rounds, and preserve the record of each advancement decision.
Awards and results
Record category awards, placements, overall winners, and completed competition outcomes.
Historical season records
Retain application, payment, judging, advancement, and award history after the competition season is complete.
CORE PLATFORM AREAS
Five connected areas power the competition experience
Encore Arts Suite brings competition administration, applications, payments, adjudication, advancement, communications, and records into one coordinated platform.
Competition Administration
Configure seasons, divisions, categories, instruments, eligibility requirements, users, competition settings, and approved administrative workflows.
Applications and Payments
Manage applicant information, recording links, submission status, Stripe payments, fee waivers, review decisions, and required corrections.
Judging and Video Adjudication
Assign judges, provide secure access to embedded recordings, apply approved rubrics, collect scores and comments, and track round completion.
Advancement, Awards, and Results
Select finalists, manage later rounds, record category awards, placements, overall winners, and completed competition outcomes.
Communications and Records
Support transactional notifications, application history, judging history, payment records, advancement decisions, and completed-season archives.
CONNECTED USER EXPERIENCES
A coordinated experience for every competition role
Encore Arts Suite gives administrators, season managers, judges, applicants, and families the tools they need while preserving clear responsibilities, controlled access, and a shared competition record.
Competition Administrators
Configure the season, review applications, manage payment status and waivers, assign judges, monitor judging progress, advance finalists, and record awards and results.
Season Managers
Support approved season-level operations, review assigned users, manage season judges through authorized workflows, and assist with competition administration without receiving tenant-level user-governance authority.
Judges and Adjudicators
Access only assigned applications and competition rounds, watch embedded recordings, score approved rubrics, enter comments, save progress, and submit completed reviews.
Applicants and Families
Complete applications, provide repertoire and recording information, pay required fees, receive transactional notifications, and track application and submission status.
FLEXIBLE COMPETITION STRUCTURES
Configure the platform around your approved competition model
Encore Arts Suite supports different seasons, divisions, instruments, categories, eligibility rules, judging rounds, rubrics, judge assignments, advancement decisions, and awards within one coordinated competition structure.
Seasons
Create and manage distinct competition seasons with their own dates, settings, application activity, judging progress, and historical records.
Divisions
Organize applicants into approved divisions such as age groups, skill levels, or other competition-defined classifications.
Instruments and Categories
Group applicants by instrument, discipline, or approved category while preserving the organization’s competition structure.
Eligibility Rules
Apply approved age, repertoire, division, submission, payment, and participation requirements to the application process.
Judging Rounds
Support preliminary review, embedded video adjudication, finalist rounds, and later approved competition stages.
Rubrics and Criteria
Use approved scoring rubrics, criterion weights, score ranges, comments, and round-specific judging expectations.
Judge Assignments
Assign judges to the appropriate applications and rounds while limiting visibility to approved judging responsibilities.
Advancement and Awards
Record advancement decisions, finalists, category awards, placements, and overall competition results.
RESPONSIBLE COMPETITION ADMINISTRATION
Built for clear oversight and controlled access
Encore Arts Suite helps independent arts organizations manage competition activity within tenant-specific workspaces, defined roles, approved administrative actions, and retained historical records.
Tenant-Specific Workspaces
Each organization manages its competition seasons, applicants, judges, settings, payments, and records within its own tenant workspace.
Role-Based Access
Administrators, season managers, judges, and applicants receive access appropriate to their approved responsibilities and assigned workflows.
Assigned Judge Visibility
Judges access only the applications and competition rounds assigned to them through approved judging workflows.
Controlled Administrative Actions
Season setup, user assignments, payment decisions, judge management, advancement, and awards remain within approved administrative roles.
Tenant-Controlled Data and Settings
Competition settings, applicant information, judging records, payment status, advancement decisions, and results remain under tenant control.
Human Judges Remain Authoritative
Encore Arts Suite supports adjudication workflows, but human judges remain responsible for evaluating performances, assigning scores, and submitting comments.
Payment and Submission Separation
Application submission, payment status, approved waivers, and administrative review remain distinct so organizations can apply their approved competition policies.
Historical Records
Application, judging, advancement, award, and completed-season records remain available for authorized organizational review.
See how Encore Arts Suite can support your competition
Explore how one connected platform can simplify applications, adjudication, advancement, awards, and season records for your organization.